A/R Invoice Entry

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A/R Invoice Entry

This is to create, edit or view A/R Invoice Entry.

  • A/R Invoice Entry is different from Sales Invoice though they are both involving debtors:
  • A/R Invoice Entry is an Accounting entry (no bill printing); while Sales Invoice is a billing document (Invoice can be printed)
  • A/R Invoice Entry (upon save) will automatically update the related G/L accounts; Sales Invoice (upon save) will post automatically (depends on option setting) the entries to A/R Invoice Entry and update the related G/L accounts.
  • A/R Invoice Entry is mainly used when you are not using Invoicing system;

You are not allowed to edit A/R Invoice Entry if it was posted from other source (Sales Invoice).


To Create New A/R Invoice Entry

Go to A/R > A/R Invoice Entry

Click on Create A New A/R Invoice


 


Debtor: key in the first number/alphabet, OR click on the drop down arrow button, OR click on Search button to assign/select a debtor number.

Journal Type: you may select the journal type if you have maintained more than one journal type belonged to this Entry Type (refer to Journal Type Maintenance)

Agent: assign a sales agent (if any). The default Sales Agent can be assigned in Debtor Maintenance.

Ref. No.2: key in other reference number if any.

Invoice No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Date: system date is automatically captured, you may click to change.

Terms: credit terms of this debtor.

Due Date: auto-calculated according to Date and Terms.


Functional Buttons: