AR Deposit - Create New or Update with Refund & Forfeit

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Rules in AR Deposit Refund & Forfeit

  1. One AR Deposit allows only one Refund
  2. One AR Deposit allows only one Forfeit

Assemblies version 1.8

BCE.AutoCount.ARAP.dll

Add New or Edit Existing AR Deposit with Deposit Refund and Forfeit

public string AddUpdateDepositWithRefundForfeit(ARDepositSource source, BCE.Data.DBSetting dbSetting)
{
    BCE.AutoCount.ARAP.ARDeposit.ARDepositCommand cmd = BCE.AutoCount.ARAP.ARDeposit.ARDepositCommand.Create(dbSetting);
    BCE.AutoCount.ARAP.ARDeposit.ARDeposit doc = null;
    //Only possible to edit a document when document number is provided
    if (source.DocumentNo != null)
    {
        doc = cmd.Edit(source.DocumentNo);
    }

    if (doc == null)
    {
        //Add New ARDeposit
        doc = cmd.AddNew();
        return UpdateARDeposit(doc, source, dbSetting);
    }
    else
    {
        //Edit existing ARDeposit
        doc.ClearDetails();
        doc.ClearRefundDetails();
        return UpdateARDeposit(doc, source, dbSetting);
    }
}

Update AR Deposit with Refund and Forfeit

/// <summary>
/// 
/// </summary>
/// <param name="doc"></param>
/// <param name="source"></param>
/// <param name="dbSetting"></param>
/// <returns>DocNo</returns>
private string UpdateARDeposit(BCE.AutoCount.ARAP.ARDeposit.ARDeposit doc, ARDepositSource source, BCE.Data.DBSetting dbSetting)
{
    string retDocNo = null;
    if (IsValidDepositMethod(source.DepositMethod, dbSetting))
    {
        if (doc.DepositPaymentMethod != source.DepositMethod)
            doc.DepositPaymentMethod = source.DepositMethod;
    }
    else
    {
        BCE.Application.AppMessage.ShowErrorMessage(string.Format("Invalid Deposit Payment Method of \"{0}\"", source.DepositMethod));
        //log error on Deposit Payment Method error
        return retDocNo;
    }

    if (doc.DocNo != source.DocumentNo)
        doc.DocNo = source.DocumentNo ?? doc.DocNo;
    if (doc.DocDate != source.DocumentDate)
        doc.DocDate = source.DocumentDate;

    doc.Description = source.Description ?? doc.Description;
    doc.CurrencyCode = source.CurrencyCode ?? doc.CurrencyCode;
    doc.DebtorCode = source.CustomerAccount;
    doc.DebtorName = source.CustomerName;
    doc.Attention = source.Attention;
    doc.Phone1 = source.Phone;
    doc.Fax1 = source.Fax;
    doc.ProjNo = source.Project;
    doc.DeptNo = source.Department;
    //Deposit Payment Detail
    source.PaymentDetail.ForEach(s => AddARDepositDetail(s, doc.AddDetail));

    //Refund
    if (source.Refund == null)
    {
        doc.HasRefund = false;
    }
    else
    {
        doc.HasRefund = true;
        if (doc.RefundDocNo == source.Refund.DocumentNo)
        {
        }
        else if (source.Refund.DocumentNo == null && doc.RefundDocNo.Length == 0)
        {
            doc.RefundDocNo = "<<New>>";
        }
        else
        {
            doc.RefundDocNo = source.Refund.DocumentNo ?? doc.RefundDocNo;
        }

        doc.RefundName = source.Refund.Description;
        doc.RefundDate = source.Refund.RefundDate;
        //Deposit Refund Payment Detail
        source.Refund.PaymentDetail.ForEach(s => AddARRefundDetail(s, doc.AddRefundDetail));
    }

    //Forfeit
    if (source.Forfeit == null)
    {
        doc.HasForfeited = false;
        doc.MasterRow["ForfeitedAmt"] = 0.00M;
        doc.ForfeitedDate = null;
    }
    else
    {
        doc.HasForfeited = true;
        doc.ForFeitedAccNo = source.Forfeit.ForfeitAccNo ?? doc.ForFeitedAccNo;
        doc.MasterRow["ForfeitedAmt"] = source.Forfeit.ForfeitAmount;
        doc.ForfeitedDate = source.Forfeit.ForfeitDate;
    }

    try
    {
        doc.Save();
        BCE.Application.AppMessage.ShowMessage(string.Format("{0} is Created/Updated.", doc.DocNo));
        retDocNo = doc.DocNo;
        //Log Success created
    }
    catch (BCE.Application.AppException ex)
    {
        BCE.Application.AppMessage.ShowErrorMessage(ex.Message);
        //Log Error saving
    }

    return retDocNo;
}

Add Deposit Payment Detail

private void AddARDepositDetail(ARDepositDetailSource source, Func<BCE.AutoCount.ARAP.ARDeposit.ARDepositDetail> addDepositDetail)
{
    BCE.AutoCount.ARAP.ARDeposit.ARDepositDetail dtl = addDepositDetail();
    dtl.PaymentMethod = source.PaymentMethod;
    dtl.ChequeNo = source.ChequeNo;
    dtl.PaymentAmt = source.DepositAmount;
    dtl.BankCharge = source.BankCharge;
    dtl.BankChargeTaxType = source.BankChargeTaxCode;
    dtl.BankChargeTaxRefNo = source.BankChargeBillNoForGst;
    dtl.PaymentBy = source.PaymentBy;

    //Returned Cheque
    if (source.ReturnChequeDate.HasValue)
    {
        dtl.IsRCHQ = true;
        dtl.RCHQDate = source.ReturnChequeDate.Value;
    }
    else
    {
        dtl.IsRCHQ = false;
    }
}

Add Deposit Refund Payment Detail

private void AddARRefundDetail(ARDepositDetailSource source, Func<BCE.AutoCount.ARAP.ARDeposit.ARDepositRefundDetail> addRefundDetail)
{
    BCE.AutoCount.ARAP.ARDeposit.ARDepositRefundDetail dtl = addRefundDetail();
    dtl.PaymentMethod = source.PaymentMethod;
    dtl.ChequeNo = source.ChequeNo;
    dtl.PaymentAmount = source.DepositAmount;
    dtl.BankCharge = source.BankCharge;
    dtl.BankChargeTaxType = source.BankChargeTaxCode;
    dtl.BankChargeTaxRefNo = source.BankChargeBillNoForGst;
    dtl.PaymentBy = source.PaymentBy;

    //Returned Cheque
    if (source.ReturnChequeDate.HasValue)
    {
        dtl.IsReturnedCheque = true;
        dtl.ReturnedChequeDate = source.ReturnChequeDate.Value;
    }
    else
    {
        dtl.IsReturnedCheque = false;
    }
}

Check Deposit Payment Method Validity

private bool IsValidDepositMethod(string depositMethod, BCE.Data.DBSetting dbSetting)
{
    return GetDepositPaymentMethod(dbSetting).AsEnumerable()
        .Count(r => r.Field<string>("PaymentMethod") == depositMethod) > 0;
}

private DataTable GetDepositPaymentMethod(BCE.Data.DBSetting dbSetting)
{
    BCE.AutoCount.XtraUtils.LookupEditBuilder.DepositPaymentMethodLookupEditBuilder depositBuilder =
        new BCE.AutoCount.XtraUtils.LookupEditBuilder.DepositPaymentMethodLookupEditBuilder();

    //The return table contains of 3 columns: (1) PaymentMethod, (2) BankAccount, (3) CurrencyCode (in version 1.8.28.184)
    return depositBuilder.BuildDataTable(dbSetting);
}

Classes of Deposit source

public class ARDepositSource
{
    public string DocumentNo { get; set; }
    public DateTime DocumentDate { get; set; } = DateTime.Today.Date;
    public string Description { get; set; }
    public string DepositMethod { get; set; }

    // Currency Code that is used to pay the deposit
    public string CurrencyCode { get; set; }
    public string CustomerAccount { get; set; }
    public string CustomerName { get; set; }
    public string Attention { get; set; }
    public string Phone { get; set; }
    public string Fax { get; set; }
    public string Project { get; set; }
    public string Department { get; set; }
    // IsSecurityDeposit is to decide whether this deposit is subject to GST
    // true: not subject to GST and is meant to be refund
    // false: subject to GST and is considered as "Advance Payment"
    public bool IsSecurityDeposit { get; set; }
    public ARDepositRefundSource Refund { get; set; }
    public ARDepositForfeitSource Forfeit { get; set; }

    public List<ARDepositDetailSource> PaymentDetail = new List<ARDepositDetailSource>();
}
public class ARDepositDetailSource
{
    public string PaymentMethod { get; set; }
    public string ChequeNo { get; set; }
    public decimal DepositAmount { get; set; }
    public decimal BankCharge { get; set; }
    public string BankChargeTaxCode { get; set; }
    public string BankChargeBillNoForGst { get; set; }
    public string PaymentBy { get; set; }
    /// <summary>
    /// If this cheque is returned/bounced cheque
    /// Set the returned/bounced date. Otherwise it is null
    /// </summary>
    public DateTime? ReturnChequeDate { get; set; }
}

Deposit Refund Source

public class ARDepositRefundSource
{
    public string DocumentNo { get; set; }
    public string Description { get; set; }
    public DateTime RefundDate { get; set; }
    public List<ARDepositRefundDetailSource> PaymentDetail { get; set; } = new List<ARDepositRefundDetailSource>();
}

public class ARDepositRefundDetailSource : ARDepositDetailSource
{ }

Deposit Forfeit source

public class ARDepositForfeitSource
{
    public string ForfeitAccNo { get; set; }
    public decimal ForfeitAmount { get; set; }
    public DateTime ForfeitDate { get; set; }
}

Implementation

public void MainEntry(BCE.Data.DBSetting dbSetting)
{
    string docNo = "";
    //Example of First Deposit with Refund and with New Document Number
    ARDepositSource newDoc = new ARDepositSource()
    {
        //DEPOSIT RECEIVED must be a Payment Method created for Deposit Account
        DepositMethod = "DEPOSIT RECEIVED",
        Description = "DEPOSIT",
        DocumentDate = new DateTime(2017, 11, 25)
    };

    newDoc.PaymentDetail.Add(new ARDepositDetailSource()
    {
        PaymentMethod = "BANK",
        ChequeNo = "CHQ00021",
        PaymentBy = "CHEQUE",
        DepositAmount = 500
    });

    newDoc.Refund = new ARDepositRefundSource()
    {
        Description = "Refund of Deposit",
        RefundDate = new DateTime(2017, 11, 26)
    };

    newDoc.Refund.PaymentDetail.Add(new ARDepositRefundDetailSource()
    {
        //Return to customer
        PaymentMethod = "BANK",
        ChequeNo = "C00101",
        PaymentBy = "Bank Transfer",
        DepositAmount = 200
    });

    docNo = AddUpdateDepositWithRefundForfeit(newDoc, dbSetting);

    //Add Forfeit amount to 1st Deposit with Refund
    newDoc = new ARDepositSource()
    {
        //DEPOSIT RECEIVED must be a Payment Method created for Deposit Account
        DepositMethod = "DEPOSIT RECEIVED",
        Description = "DEPOSIT",
        //Assign an existing document number to "DocumentNo"
        DocumentNo = docNo,
        DocumentDate = new DateTime(2017, 11, 25)
    };

    newDoc.PaymentDetail.Add(new ARDepositDetailSource()
    {
        PaymentMethod = "BANK",
        ChequeNo = "CHQ00021",
        PaymentBy = "CHEQUE",
        DepositAmount = 500
    });

    newDoc.Refund = new ARDepositRefundSource()
    {
        Description = "Refund of Deposit",
        RefundDate = new DateTime(2017, 11, 26)
    };

    newDoc.Refund.PaymentDetail.Add(new ARDepositRefundDetailSource()
    {
        //Return to customer
        PaymentMethod = "BANK",
        ChequeNo = "C00101",
        PaymentBy = "Bank Transfer",
        DepositAmount = 250
    });
    //Forfeit
    newDoc.Forfeit = new ARDepositForfeitSource()
    {
        //Forfeit AccNo can be maintained in Tools | Option
        //G/L | Default Accounts
        //If Default Account is maintained, ForfeitAccNo can be null
        ForfeitAccNo = "550-0000",
        ForfeitAmount = 100,
        ForfeitDate = new DateTime(2017, 12, 2)
    };

    AddUpdateDepositWithRefundForfeit(newDoc, dbSetting);
}



See Also