Cash Purchase

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Cash Purchase

This is to create, edit or print cash purchase.

Cash Purchase if freshly added (did not transfer from other document), OR transferred from Purchase Order or Request Quotation, will affect inventory movement (increase stock level).

Cash Purchase if transferred from Goods Received Note will NOT affect inventory movement, because the stock level was increased when that Goods Received Note is saved.

Cash Purchase will be posted to A/P Invoice Entry (look at the outstanding amount to indicate if it is fully paid), A/P Payment and G/L Cash Book Entry (for the amount paid), and its related G/L accounts immediately upon Save.


To Create New Cash Purchase

Go to Purchase > Cash Purchase

Click on Create A New Cash Purchase


CP1.png


Creditor: key in the first number/alphabet, OR click on the drop down arrow button, OR click on Search button to assign/select a creditor number. You may create a common cash supplier account for all cash suppliers.

To/Address: the info will be displayed according to selected creditor code.

Branch: specify the branch of this creditor (if any)


C/P No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Supplier D/O No.: will be captured from Goods Received Note.

Supplier Invoice No.: key in supplier Invoice number.

Date: system date is automatically captured, you may click to change.

Credit Terms: the default credit terms of this creditor will be displayed.

Purchase Agent: assign a purchase agent (if any). The default Purchase Agent can be assigned in Creditor Maintenance.

Ship Via: assign the shipping method (maintained at Shipping Method Maintenance)

Shipping Info: key in the info of shipping or transportation.


Cash (F3): click on this button if we are paying cash. This Cash Purchase will be posted to: A/P Invoice Entry (fully knock-off, the outstanding amount will be zero), both A/P Payment and G/L Cash Book Entry (for the amount paid), and its related G/L accounts (Purchase account and Cash account) immediately upon Save.


CP2.png


Credit Card (F7): click on this button if we are paying by credit card.This Cash Purchase will be posted to: A/P Invoice Entry (fully knock-off, the outstanding amount will be zero), both A/P Payment and G/L Cash Book Entry (for the amount paid), and its related G/L accounts (Purchase account and Bank account) immediately upon Save.


CP3.png


Multi Payment (F8): click on this button if we are paying by multi payment modes.This Cash Purchase will be posted to: A/P Invoice Entry (knock-off accordingly, could have outstanding amount), both A/P Payment and G/L Cash Book Entry (for the amount paid), and its related G/L accounts (Purchase account, Cash/Bank account and creditor account) immediately upon Save.


CP4.png


Credit Purchase (F5): click on this button if we are not paying at the moment. (will pay at other time/day)

Open Cash Drawer (F2): press F2 if the cashier needs to open the cash drawer without transaction.


Functional Buttons:


CP5.png

































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