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Journal Entry

This is used to enter all general journal entries except transactions of debtor/creditor and stock control. E.g. accruals and prepayments, depreciation, provision for doubtful debts...

Go to G/L > Journal Entry


Click on Create A New Journal Entry

 


Description: key in the purpose of this journal entries. (this is called document description)

Journal Type: you may select the journal type if you have maintained more than one journal type belonged to Entry Type: Journal entries only. (refer to Journal Type Maintenance)

Journal Voucher No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Date: system date is automatically captured, you may click to change.

2nd Voucher No.: key in the number of related voucher (if any).


Functional Buttons:


 


  to be save in K.I.V folder to be use later.


  to be save as template. (Refer Template)


  to be save as recurrence. (Refer recurrence)


  to add / insert a detail row. (Insert)


  to insert a detail row before the highlighted row. (Ctrl + Insert)


  to delete highlighted row. (Ctrl + Delete)


   to move the detail row up/down. (Alt + Shift + Up/Down)


  to undo (Ctrl + Z)


  to select all detail rows (Ctrl + Alt + A), so that it can be deleted or modified in one shot (using Range Set)


  range set (F12)... a range setting windows will be prompted. This is usually used to apply changes to several/all selected detail rows.


  to set the GST date of the document.


  to copy an existing journal entry which previously already save.


  to copy existing journal entry to a new journal entry.


Edit tab:


 


Copy Whole Document: To copy the whole document to clipboard.

Copy Selected Details: To copy some item details to clipboard. (press ctrl+ highlight the item to copy)

Copy as Spreadsheet: To copy the item details and paste into spreadsheet.

Paste Whole Document: To paste the whole document from the clipboard.

Paste Item Detail Only: To paste some item details from clipboard.

Undo Master: To undo (reverse one step) the header section.

Edit MRU Items: to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used

Post Detail Description to G/L: to adopt the Description of the detail entry when post to G/L account. If unchecked, will adopt the content of document description.

Rounding Method: There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).

View Posting Details: To view the account transaction posting.

Show Tax Summary: To show the summary of the tax.


Details Column

Acc. No.: click on '+' to add a new row and select the account number; you may key in the first few number/letters of the account number/description and select from the lookup screen.

Account Desc.: the description of the G/L account (auto-displayed upon selection of Acc. No.).

Description: this is called detail description... will capture the document description automatically (amendable)

Further Description: click to key in any further description (for reference only)

Ref.2: key in any reference info (will be posted to G/L)

DR/CR: key in the amount either on Debit or Credit side.

GST Code: to show the GST code.

GST Rate: to show the rate of GST

GST Adjustment: to adjust the amount of GST


Total DR/CR: the total DR and CR must have same amount, or the following message will be prompted upon Save (not allowed to save):


 


Proceed New Journal Entry: when this is checked, a fresh screen will be ready for new entries upon Save; if unchecked will exit the transaction screen upon Save.


Click on Save & Preview,

 


 


Print Journal Voucher Listing


 


 


 

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