Sales Order

Sales Order

This is to create, edit or print sales order.

Sales Order has no effects on inventory movement and G/L entries.

To Create New Sales Order

Go to Sales > Sales Order

Click on Create A New Sales Order

You may key in the details of this new document or copy/transfer from other document.

It is, however, advisable to use 'Transfer from other document' because it can be traced and the outstanding reports will be meaningful.

(Here I am going to transfer document from Quotation)

Debtor: will be displayed automatically (as per transferred document)

To/Address: the info will be displayed according to selected debtor code.

Branch: specify the branch of this debtor (if any)

SO No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Date: system date is automatically captured, you may click to change.

Credit Terms: the default credit terms of this debtor will be displayed.

Sales Agent: assign a sales agent (if any). The default Sales Agent can be assigned in Debtor Maintenance.

Ship Via: assign the shipping method (maintained at Shipping Method Maintenance)

Shipping Info: key in the info of shipping or transportation.

Functional Buttons:

Home Tab:

to be save in K.I.V folder to be use later.

to be save as template (Refer Common Function in Transaction)

to be save as recurrence (Refer Recurrence)

to add / insert a detail row. (Insert)

to insert a detail row before the highlighted row. (Ctrl + Insert)

to delete highlighted row. (Ctrl + Delete)

to move the detail row up/down. (Alt + Shift + Up/Down)

to undo (Ctrl + Z)

to select all detail rows (Ctrl + Alt + A), so that it can be deleted or modified in one shot (using Range Set)

range set (F12)... a range setting windows will be prompted. This is usually used to apply changes to several/all selected detail rows.

to add a subtotal row, showing the subtotal amount.

to add a discount row, and for you to define the group discount by define the percentage % or Value.

to find item package item.

to prompt the item search screen (F9). Type a keyword, select search criteria, click on Search. From the search result, check the check-boxes to select items to be included into the document, then click on OK.

click on this button will display (at bottom section) instant information related to the highlighted item, such as Price History, Stock Balance ...

to copy a sales order which previously already save.

to copy existing sales order to a new sales order.

to transfer quotation to sales order.

to check the sales order which have already been transferred.

Edit tab:

Copy Whole Document: To copy the whole document to clipboard.

Copy Selected Details: To copy some item details to clipboard. (press ctrl+ highlight the item to copy)

Copy as spreadsheet: To copy the item details and paste into spreadsheet.

Paste Whole Document: To paste the whole document from the clipboard.

Paste Item Detail Only: To paste some item details from clipboard.

Undo Master: To undo (reverse one step) the header section.

Apply Address: To apply different debtor/ creditor address which you have maintain in the address maintenance.

Can Transfer: If this is unchecked, this document will not be allowed to transfer to other document.

Can Transfer By Value: this is to be used when this SO is to be transferred by value to Invoice (in which invoice is to be issued before DO); the steps are:

(1) in SO, check the checkbox of Allow to Transfer By Value , Save the SO..

(2) create new Invoice, click on Transfer Document > Transfer By Value From Sales Order , do the transfer, Save the Invoice.. (no stock will be deducted)

Edit MRU Items: to edit/delete historical descriptions (which was keyed in previously). MRU = Most Recently Used

Calculate Discount on Unit Price: To calculate the discount based on unit price.

Rounding Method: There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).

Profit Calculator: To show the profit margin of the item.

Data Entry by Past Sales Records: This is used to create a new document by referring to what were sold in the past to a particular customer. See also Data Entry By Past Records

Show Tax Summary: To show the summary of the tax.

Details Column

Item Code: right click on '+' sign to add a new row and select an item; you may key in the first few number/letters of the item code/description/key words and select from the lookup screen.

Description: this is called detail description... will capture the item description automatically (amendable)

Further Description: click to view/edit Further Description of this item. (the default content can be maintained at Stock Item Maintenance)

Delivery Date: assign the expected delivery date (if needed)

UOM: the default unit of measurement will be captured;

Qty: key in the quantity.

Unit Price: the selling price will be captured (either Standard Selling Price or according to the setting in Tools > Options > Invoicing > Auto Price)

Discount: this is called column discount; you may key in the discount for any particular detail row. The discount could be a value (e.g. 5, 5.5, 10... ), a percentage (e.g. 5%, 5.5%, 10%), or a multi-level discount (e.g. 5+5.5, 5+5%, 5%+5%, 10%+5, 5%+5%+10, .... )

SubTotal: this is the line total (net)

GST Code: to show the GST code.

GST Rate: to show the rate of GST.

GST: to show the amount of GST.

Total(ex): to show the subtotal before tax.

Total (inc): to show the subtotal after tax.

Subtotal (ex): to show the net total amount before tax.

Proceed New S/O: when this is checked, a fresh screen will be ready for new document upon Save; if unchecked will exit the transaction screen upon Save.

Click on Save & Preview,

Print Sales Order Listing

Click on the shortcut label of Sales Order or go to Sales > Sales Oder, click on Others menu...

Manage Template: Refer Common Function in Transaction

Manage Recurrence: Refer Recurrence

Load Data Option: to specify the number of recent days when loading data instead of to load all data, so that the loading speed can be further improved. See also Common Function in Transaction.

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