A/R Deposit Entry: Difference between revisions

==A/R Deposit Entry==

This is to record the deposit paid by debtor / customers.

The deposit can after that be used to settle the debt (used as one of the payment method at A/R Receive Payment).

Unused deposit can be Forfeited or Refunded (not the same as A/R Refund Entry).

To do A/R Deposit Entry, you need to maintain special account of Deposit. (''<span style=color:red>G/L > Account Maintenance</span>'')

'''<span style=color:red>To Create New Deposit Entry</span>'''

Go to ''<span style=color:red>A/R > A/R Deposit Entry</span>''

Click on ''<span style=color:red>Create A New A/R Deposit</span>''

[[File:ARD1.png]]

'''Deposit Account:''' assign a deposit special account (the payment method); this account will be credited.

'''Debtor:''' key in the first number/alphabet, OR click on the drop down arrow button, OR click on Search button to assign/select a debtor number.

'''A/R Deposit No:''' <<New>> means to follow auto-running numbering (maintained at [[Document Numbering Format Maintenance]]), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

'''Date:''' system date is automatically captured, you may click to change.

'''Debtor Name:''' will be displayed according to selected Debtor account

'''Attention:''' name of the person to addressed

'''Description:''' this is called document description...will remember from most recently keyed in description.

'''Payment Method:''' select a payment method. Click on '+' sign to add a new row for multiple payment method. This account will be debited.

'''Cheque No.:''' key in cheque number if any.

'''Payment Amount:''' key in the payment amount by this payment method.

'''Bank Charge:''' key in bank charge value if any.

'''Payment By:''' key in the mode of payment.

'''Float Day:''' number of days the cheque took to be cleared.

'''Is RCHQ:''' this used when a cheque payment made earlier is returned/bounced (use Edit mode).

'''RCHQ Date:''' define the date when the cheque is returned/bounced.

'''Proceed New A/R Deposit:''' when this is checked, a fresh screen will be ready for new entries upon Save; if unchecked will exit the transaction screen upon Save.

Click on ''<span style=color:red>Preview</span>'' (or ''<span style=color:red>Save & Preview</span>'')

[[File:ARD2.png]]

[[File:ARD3.png]]

'''<span style=color:red>Use of A/R Deposit in A/R Receive Payment</span>'''

[[File:ARD4.png]]

[[File:ARD5.png]]

'''<span style=color:red>Forfeit or Refund of A/R Deposit</span>'''

Go to ''<span style=color:red>A/R > A/R Deposit Entry</span>'',

Highlight the deposit and click on ''<span style=color:red>View</span>''

[[File:ARD6.png]]

[[File:ARD7.png]]

If you choose to forfeit the deposit,

[[File:ARD8.png]]

If you choose to refund the deposit,

[[File:ARD9.png]]

[[File:ARD10.png]]

You can perform multiple Forfeit or Refund by adding additional line when performing forfeit or refund.

'''<span style=color:red>Print A/R Deposit Listing</span>'''

[[File:ARD11.png]]

[[File:ARD12.png]]

[[File:ARD13.png]]

{{NavigateForUser}}