AR: Debtor Statement - Send batch mail

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Question: How to send batch mail of Debtor Statement to multiple debtors simultaneously?


Answer:

AutoCount do have batch mail function for Debtor Statement Report. You may look for Batch Mail button in Debtor Statement Report.


Send batch mail1.png


There are 3 things you must maintain before you can use the Batch Mail function:

1.Debtor email address.

Maintain your debtor’s email address in A/R > Debtor Maintenance.


Send batch mail2.png


2.Company email address.

Maintain your company email address in General Maintenance > Company Profile.


Send batch mail3.png


3. SMTP Server.

Maintain your SMTP server in Batch Mail screen > Setting.

Send batch mail4.png


Sample for Gmail Default SMTP Settings as below:


Outgoing mail SMTP Server: smtp.gmail.com
Port: 587
Enable SSL:Check the checkbox
Use name & password to authenticate: Check the checkbox
User Name:Your Gmail address. (e.g. example@gmail.com)
Password:Your Gmail password

Note: If you have your own SMTP Server, you need to configure it with your SMTP Server information.


To use Gmail Account in AutoCount, you have to to turn on the setting “Allow less secure apps” in your google account.


Google mail1.png


Turn on this setting in order to allow less secure apps to access your google account.


Google mail2.png



There is a message box for you to key in your message, clicks on send button after keyed in your message.


Send batch mail5.png


Note: You can use {Column Name} to define the info you want to appear inside the email message.Below is some frequently used info:


Send batch mail6.png


By: Azirah 170818, CY 170821, KM 170821, P170823



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