AR: Debtor Statement - Send batch mail

From AutoCount Resource Center

Question: How to send batch mail of Debtor Statement to multiple debtors simultaneously?

Version: 1.8 / 1.9 / 2.0


Answer:

AutoCount do have batch mail function for Debtor Statement Report. You may look for Batch Mail button in Debtor Statement Report.


Send batch mail1.png


There are 3 things you must maintain before you can use the Batch Mail function:

1.Debtor email address.

Maintain your debtor’s email address in A/R > Debtor Maintenance.


Send batch mail2.png


2.Company email address.

Maintain your company email address in General Maintenance > Company Profile.


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3. SMTP Server.

Maintain your SMTP server in Batch Mail screen > Setting.

Send batch mail4.png


Sample for Gmail Default SMTP Settings as below:


Outgoing mail SMTP Server: smtp.gmail.com
Port: 587
Enable SSL:Check the checkbox
Use name & password to authenticate: Check the checkbox
User Name:Your Gmail address. (e.g. example@gmail.com)
Password:Your Gmail app passwords

Troubleshooting: There is no Allow less secure apps in google account when want to use Gmail to send batch mail in AutoCount


Note: If you have your own SMTP Server, you need to configure it with your SMTP Server information.


There is a message box for you to key in your message, clicks on send button after keyed in your message.


Send batch mail5.png


Note: You can use {Column Name} to define the info you want to appear inside the email message.Below is some frequently used info:


Send batch mail6.png



By: Azirah 170818, CY 170821, KM 170821, P170823



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