Auto Count HRMS - User Guide for Updating Billing Party Information for e-Invoice

Auto Count HRMS - User Guide for Updating Billing Party Information for e-Invoice

Updating Billing Party information for e-Invoice

To accommodate the upcoming e-Invoicing requirement, Subscribers are required to update billing party information. There are certain mandatory fields like TIN number, business registration number, classification etc. that are required for e-invoicing purposes.

How to update billing party information to accommodate the e-Invoice?

For Existing Subscriptions

1. After logging in to the system. On the Top right Corner > Click the Icon > Subscription Portal

2. Select Billing Party > Under the respective Billing Name > Edit

3. Kindly fill up all the respective fields. You can validate the TIN number by clicking on “Validate TIN”. This is to ensure that the TIN is recognized by the MYInvois Portal.

4. Assign billing party for the Subscription

Note: You may skip this step if you have already assigned previously.

At the top left > Auto Count HRMS >Go to Subscription > Manage

Select the Billing Party and click Save

You can preview the details of the billing party when hovering on the icon.

Note: The icon will only appear after updating the required e-invoicing information.

You can also add new billing party on the same page. Click on Add Billing Party and fill up all the compulsory fields, then click on Save.

5. Once the billing party information is updated, all future invoices will be uploaded to the MYInvois portal to be validated.

6. MyInvois will validate and send the e-invoice to the contact email that has been assigned in the billing party information. Also, user can download validated e-Invoice from subscription portal.

For New Subscriptions

When creating a new subscription, all users are required to create and assign a billing party.

1. Click on Add Billing Party to key in the details.

2. When clicking on save a TIN validation will be prompted. We highly recommend Clicking on Yes to proceed with the validation, this is to ensure that the TIN is recognized by the MYInvois Portal.

3. Once validated, users can proceed to the payment page. Invoice will be uploaded to the MYInvois portal to be validated. MyInvois will validate and send the e-invoice to the contact email that has been assigned in the billing party information. Also, user can download validated e-Invoice from subscription portal.

Sample of e-Invoice which has been validated consists of QR code for reference.