Creditor Maintenance: Difference between revisions
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(Created page with "==Creditor Maintenance== This is to maintain creditor account. Go to ''<span style=color:red>A/P > Creditor Maintenance</span>'' Creditor listing will be displayed. Fi...") |
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Creditor listing will be displayed.
[[File:C.Main1.png]]
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'''Group Company:''' if this is checked, it means this creditor account is the control account of a group company; this creditor account will be allowed to be chosen as control account (appear as one of control accounts in Control Account field of this screen) for other creditors. This account will not carry any transaction/entries (just like Creditor Control account), and it functions just like a parent account.
Example: 400/0000 Creditor Control Account
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<span style=color:blue>400/GAB2 General Production S/B (control account is 400/GABB)</span>
400/N00B Normal creditor account B (not marked as Group Company, control account is 400/0000)
Purchases will be made to the sub-accounts respectively, you may view statement of separate sub-accounts and the Group account (look into More Options); the Group account will appear as parent account in Balance Sheet.
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'''<span style=color:red><u>General tab</u></span>'''
'''Billing Address:''' key in the address for billing purpose
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[[File:C.Main3.png]]
'''Credit Limit:''' key in a credit limit for control purpose.
'''Credit Term's Overdue Limit:''' key in the maximum amount of overdue (according to credit term) is allowed.
'''Credit Control:''' to choose either to apply the same control on All Documents or different control on different documents (Purchase Order, Goods Received Note, Purchase Invoice, Cash Purchase)
'''All Disabled:''' means there will be no credit control.
'''Controlled by Credit Term:''' to set control if this creditor exceeds credit limit or/and overdue limit:
[[File:C.Main4.png]]
'''No Block:''' message will be prompted, but allows to proceed/save (allowed to exceed limit)
'''Block:''' message will be prompted, do not allow transaction to be saved.
'''Need Password:''' message will be prompted, password of authorized user is needed.
'''Suspend:''' to suspense this creditor, any further issuance of transaction documents will be suspended. You may key in the reason of suspension.
[[File:C.Main5(1).png]]
(Note: A faster way to set credit control for several/all creditors is using ''<span style=color:red>Find Creditor</span>'' (at ''Creditor Maintenance'' listing screen), search and mark the creditors, then click on Credit Control button.)
'''<span style=color:red><u>Contact tab</u></span>'''
[[File:C.Main6(1).png]]
Click on '+' button to add new contact.
'''Include in contact info:''' to include these info into Contact Info, so that it can be attached onto report.
'''Generate Contact Info:''' to generate from Contact Info.
'''<span style=color:red><u>Branches tab</u></span>'''
[[File:C.Main7(1).png]]
Click on '+' button to add new branch.
Key in the address, and other into...
You may choose the branch during transaction that involves branch details.
'''<span style=color:red><u>Others tab</u></span>'''
[[File:C.Main8(1).png]]
'''Sales Tax Exemption No.:''' if this creditor is exempted from Sales Tax, key in the Exemption Number.
'''Expired Date:''' the sales tax exemption expiry date
'''Rounding Method:''' to select the rounding method for the creditor
'''Discount Percent (Footer):''' key in the discount % for this creditor, this to be used with [[Footer Maintenance]].
'''Calculate discount on unit price:''' to calculate discount based on unit price of the item
'''Detail Discount:''' to apply discount on each detail item for the creditor
'''GST:''' assign the tax type of this creditor. Tax type is maintained at ''<span style=color:red>General Maintenance > Tax Type Maintenance</span>'' (only when GST is enabled at ''Tools > Options > General > Goods and Service Tax'')
'''Tax Registration No:''' Key in the creditor tax registration number.
'''Price Category:''' assign the price category for this creditor. Price category is maintained at ''<span style=color:red>General Maintenance > Price Category Maintenance</span>''
'''GST Status Verified Date:''' key in the date of this creditor being GST register.
'''Account Group:''' assign the account group for this debtor. Account group is maintained at ''<span style=color:red>General Maintenance > Posting Account Group Maintenance</span>''
'''Inclusive?:''' checked this if the creditor is be calculate as inclusive price.
'''Receipt Witholding Tax Code:''' to set the default withholding tax code for receipt voucher
'''Payment Witholding Tax Code:''' to set the default withholding tax code for payment voucher
'''Self-Billed Approval No:'''This is to key the Creditor Self Billed Approval Number for GST Purpose
'''External Link:''' click on '+' button to tag an external document related to this creditor.
Related topic: [[Non Module: Calculate Discount On Unit Price|Calculate Discount On Unit Price]]
'''<span style=color:red><u>Note tab</u></span>'''
[[File:C.Main9.png]]
Note keyed in here can be copied to transaction document that involves this creditor.
(refer to ''<span style=color:red>Tools > Option > Invoicing > Document Transfer > Copy Creditor Note to Purchase Document Note</span>'')
[[File:C.Main10.png]]
'''<span style=color:red>Add New Creditor During Transaction</span>'''
During transaction (that has Creditor look up screen), you may click on ''<span style=color:red>New</span>'' to add new creditor.
[[File:C.Main11.png]]
'''<span style=color:red>Print Creditor Listing</span>'''
[[File:C.Main12.png]]
[[File:C.Main13.png]]
[[File:C.Main14.png]]
[[Category:Users]]
{{NavigateForUser}}
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