A/P Invoice Entry: Difference between revisions
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(Created page with "'''A/P Invoice Entry''' This is to create, edit or view A/P Invoice Entry. A/P Invoice Entry is different from Purchase Invoice though they are both involving creditors:...") |
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'''Creditor:''' key in the first number/alphabet, OR click on the drop down arrow button, OR click on Search button to assign/select a creditor number.
'''Journal Type:''' you may select the journal type if you have maintained more than one journal type belonged to this Entry Type (refer to [[Journal Type Maintenance]])
'''Agent:''' assign a purchase agent (if any). The default Purchase Agent can be assigned in Creditor Maintenance.
'''Supplier IV No:''' To maintain supplier invoice number.
'''Ref. No.2:''' key in other reference number if any.
'''Invoice No:''' <<New>> means to follow auto-running numbering (maintained at [[Document Numbering Format Maintenance]]), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.
'''Date:''' system date is automatically captured, you may click to change.
'''Terms:''' credit terms of this creditor.
'''Due Date:''' auto-calculated according to Date and Terms.
'''<span style=color:red>Functional Buttons:</span>'''
[[File:AP2(1).png]]
[[File:CFB1.png]] to be save in K.I.V folder to be use later.
[[File:CFB3.png]] to be save as recurrence. (Refer recurrence)
[[File:CFB4.png]] to add / insert a detail row. (Insert)
[[File:CFB5.png]] to insert a detail row before the highlighted row. (Ctrl + Insert)
[[File:CFB6.png]] to delete highlighted row. (Ctrl + Delete)
[[File:CFB7.png]][[File:CFB8.png]] to move the detail row up/down. (Alt + Shift + Up/Down)
[[File:CFB9.png]] to undo (Ctrl + Z)
[[File:CFB10.png]] to select all detail rows (Ctrl + Alt + A), so that it can be deleted or modified in one shot (using Range Set)
[[File:CFB11.png]] range set (F12)... a range setting windows will be prompted. This is usually used to apply changes to several/all selected detail rows.
[[File:AP3.png]] to set the aging date of the document.
[[File:AP4.png]] to set the original document date.
[[File:CFB18.png]] to set the GST date of the document.
[[File:AP5.png]] to copy an AP invoice which previously already save.
[[File:AP6.png]] to copy existing AP invoice to a new AP invoice.
'''<span style=color:red>Edit tab:</span>'''
[[File:AP7.png]]
'''Copy Whole Document:''' To copy the whole document to clipboard.
'''Copy Selected Details:''' To copy some item details to clipboard. (press ctrl+ highlight the item to copy)
'''Paste Whole Document:''' To paste the whole document from the clipboard.
'''Paste Item Detail Only:''' To paste some item details from clipboard.
'''Undo:''' To undo (reverse one step) the header section.
'''Edit MRU Items:''' to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used
'''Rounding Method:''' There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).
'''View Posting Details:''' To view the account transaction posting.
'''Show Tax Summary:''' To show the summary of the tax.
'''<span style=color:red>Details Column</span>'''
'''Purchase A/C:''' click on '+' sign to add a new row and select the account number; you may key in the first few number/letters of the account number/description and select from the lookup screen.
'''Description:''' this is called detail description... will capture the account description automatically (amendable)
'''Amount:''' key in the invoice amount. (add several rows if you want to show itemised amounts.)
'''GST Type:''' to show the GST code.
'''GST Rate:''' to show the rate of GST.
'''GST Permit No:''' to use in Singapore only.
'''GST:''' to show the amount of GST.
'''GST Adjustment:''' to adjust the GST amount.
'''Subtotal (ex):''' to show the net total amount before tax.
'''GST:''' to show the total GST based on taxable amount.
'''Net Total:''' to show the net total after tax.
'''Description:''' this is called document description...will remember from most recently keyed in description.
'''Outstanding:''' the outstanding amount of this Invoice. This value will change accordingly if payment/partial payment is made.
'''Proceed new A/P Invoice:''' when this is checked, a fresh screen will be ready for new entries upon Save; if unchecked will exit the transaction screen upon Save.
'''<span style=color:red>A/P Invoice Entry Listing</span>'''
[[File:AP8.png]]
'''<span style=color:red>Print A/P Invoice Listing</span>'''
[[File:AP9(2).png]]
[[File:AP10(1).png]]
[[File:AP11.png]]
[[Category:Users]]
{{NavigateForUser}}
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