AutoCount Resource Center

AP Credit Note

Technical Specification

  1. Net Total is a read-only field that is calculated from the total amount of detail (APCNDTLEntity).
  2. Net Total must be positive value
  3. Knockoff Total Amount must be equal or smaller than Net Total

Assemblies version 1.8, 1.9

BCE.AutoCount.dll
BCE.AutoCount.CommonAccounting.dll
BCE.AutoCount.MainEntry.dll
BCE.Utils.dll
BCE.Utils.UI.dll
BCE.AutoCount.ARAP.dll

AP Credit Note API Usage

New with knockoff AP Invoice

public void New(BCE.Data.DBSetting dbSetting)
{
    string userId = BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID;
    BCE.AutoCount.ARAP.APCN.APCNDataAccess cmd = BCE.AutoCount.ARAP.APCN.APCNDataAccess.Create(dbSetting);
    BCE.AutoCount.ARAP.APCN.APCNEntity doc = cmd.NewAPCN();
    BCE.AutoCount.ARAP.APCN.APCNDTLEntity dtl = null;

    //doc.DocNo = "<<New>>";
    doc.CreditorCode = "400-X001";
    doc.DocDate = new DateTime(2018, 6, 22);
    doc.Description = "Discount";
    doc.SupplierCNNo = "DSC-00015";
    doc.SupplierInvoiceNo = "BIL-00101";

    //Default available values: "PURCHASE", "GENERAL"
    //Note that user is able to change the above values
    //that is maintained in General Maintenance > Journal Type Maintenance
    doc.JournalType = "PURCHASE";

    //Default available values: "DISCOUNT", "RETURN"
    //Values are maintained in General Maintenance > C/N Type Maintenance
    doc.CNType = "DISCOUNT";

    //Add a new detail record
    dtl = doc.NewDetail();
    dtl.AccNo = "520-0000";
    dtl.Description = "Item Sale Discount";
    dtl.Amount = 50.00M;

    //Knockoff AP Invoice or AP Debit Note
    //"PI-00001" is AP Invoice Document Number
    doc.KnockOff(BCE.AutoCount.Document.DocumentType.APInvoice, "PI-00001", 50M);

    try
    {
        cmd.SaveAPCN(doc, userId);
        //Log success
        BCE.Application.AppMessage.ShowMessage($"New APCN '{doc.DocNo}' is Created.");
    }
    catch (BCE.Application.AppException ex)
    {
        //Log fail
        BCE.Application.AppMessage.ShowMessage("Fail to create new APCN.\n" + ex.Message);
    }
}

Edit with knockoff AP Invoice

Load AP C/N with Document No

public void Edit(BCE.Data.DBSetting dbSetting)
{
    string userId = BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID;
    BCE.AutoCount.ARAP.APCN.APCNDataAccess cmd = BCE.AutoCount.ARAP.APCN.APCNDataAccess.Create(dbSetting);
    BCE.AutoCount.ARAP.APCN.APCNEntity doc = cmd.GetAPCN("CN-00001");
    BCE.AutoCount.ARAP.APCN.APCNDTLEntity dtl = null;

    if (doc == null)
    {
        //log unable to load "CN-00001", or not found
        return;
    }

    //Clear all details of this document
    doc.ClearKnockOff();
    doc.ClearDetails();

    doc.DocDate = new DateTime(2018, 6, 21);
    doc.Description = "Discount";
    doc.Reason = "Pricing Adjustment";
    doc.SupplierCNNo = "DSC-00015";
    doc.SupplierInvoiceNo = "BIL-00101";

    //Default available values: "PURCHASE", "GENERAL"
    //Note that user is able to change the above values
    //that is maintained in General Maintenance > Journal Type Maintenance
    doc.JournalType = "PURCHASE";

    //Default available values: "DISCOUNT", "RETURN"
    //Note that user is able to change the above values
    doc.CNType = "RETURN";

    dtl = doc.NewDetail();
    dtl.AccNo = "520-0000";
    dtl.Description = "Return of Item A";
    dtl.Amount = 50.00M;

    //Knockoff AP Invoice or AP Debit Note
    //"PI-00001" is AP Invoice Document Number
    doc.KnockOff(BCE.AutoCount.Document.DocumentType.APInvoice, "PI-00001", 50M);

    try
    {
        cmd.SaveAPCN(doc, userId);
        //Log success
        BCE.Application.AppMessage.ShowMessage($"New APCN '{doc.DocNo}' is Created.");
    }
    catch (BCE.Application.AppException ex)
    {
        //Log fail
        BCE.Application.AppMessage.ShowMessage("Fail to create new APCN.\n" + ex.Message);
    }
}

Load AP C/N with SupplierCNNo

public void EditWithSupplierCreditNoteNo(BCE.Data.DBSetting dbSetting)
{
    string userId = BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID;
    string supplierCNNo = "DSC-00015";
    string creditorCode = "400-X001";
    BCE.AutoCount.ARAP.APCN.APCNDataAccess cmd = BCE.AutoCount.ARAP.APCN.APCNDataAccess.Create(dbSetting);
    BCE.AutoCount.ARAP.APCN.APCNEntity doc = cmd.GetAPCN(supplierCNNo, creditorCode);
    BCE.AutoCount.ARAP.APCN.APCNDTLEntity dtl = null;

    if (doc == null)
    {
        //log unable to load "CN-00001", or not found
        return;
    }

    //Clear all details of this document
    doc.ClearKnockOff();
    doc.ClearDetails();

    doc.DocDate = new DateTime(2018, 6, 21);
    doc.Description = "Discount";
    doc.Reason = "Pricing Adjustment";
    doc.SupplierCNNo = supplierCNNo;
    doc.SupplierInvoiceNo = "BIL-00101";

    //Default available values: "PURCHASE", "GENERAL"
    //Note that user is able to change the above values
    //that is maintained in General Maintenance > Journal Type Maintenance
    doc.JournalType = "PURCHASE";

    //Default available values: "DISCOUNT", "RETURN"
    //Note that user is able to change the above values
    doc.CNType = "RETURN";

    dtl = doc.NewDetail();
    dtl.AccNo = "520-0000";
    dtl.Description = "Return of Item A";
    dtl.Amount = 50.00M;

    //Knockoff AP Invoice or AP Debit Note
    //"PI-00001" is AP Invoice Document Number
    doc.KnockOff(BCE.AutoCount.Document.DocumentType.APInvoice, "PI-00001", 50M);

    try
    {
        cmd.SaveAPCN(doc, userId);
        //Log success
        BCE.Application.AppMessage.ShowMessage($"New APCN '{doc.DocNo}' is Created.");
    }
    catch (BCE.Application.AppException ex)
    {
        //Log fail
        BCE.Application.AppMessage.ShowMessage("Fail to create new APCN.\n" + ex.Message);
    }
}

Cancel (Void)

public void Cancel(BCE.Data.DBSetting dbSetting)
{
    string userId = BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID;
    BCE.AutoCount.ARAP.APCN.APCNDataAccess cmd = BCE.AutoCount.ARAP.APCN.APCNDataAccess.Create(dbSetting);
    string docNo = "CN-00001";

    try
    {
        cmd.CancelAPCN(docNo, userId);
        //cmd.CancelAPCN("DSC-00015", "400-X001", userSession.LoginUserID);
        BCE.Application.AppMessage.ShowMessage($"APCN 'docNo' is Created.");
    }
    catch (BCE.Application.AppException ex)
    {
        //Log fail
        BCE.Application.AppMessage.ShowMessage($"Fail to cancel APCN {docNo}.\n" + ex.Message);
    }
}

Delete

public void Delete(BCE.Data.DBSetting dbSetting)
{
    string userId = BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID;
    BCE.AutoCount.ARAP.APCN.APCNDataAccess cmd = BCE.AutoCount.ARAP.APCN.APCNDataAccess.Create(dbSetting);
    string docNo = "CN-00001";

    try
    {
        cmd.DeleteAPCN(docNo, userId);
        BCE.Application.AppMessage.ShowMessage($"APCN 'docNo' is Deleted.");
    }
    catch (BCE.Application.AppException ex)
    {
        //Log fail
        BCE.Application.AppMessage.ShowMessage($"Fail to delete APCN {docNo}.\n" + ex.Message);
    }
}

Get Document No. from Supplier Invoice No.

public string GetDocNoOfSupplierInvNo(string supplierInvNo, BCE.Data.DBSetting dbSetting)
{
    object oDocNo = dbSetting.ExecuteScalar("SELECT DocNo FROM APInvoice WHERE SupplierInvoiceNo=?", supplierInvNo);

    //C# 6.0
    return oDocNo?.ToString();  //return oDocNo != null ? oDocNo.ToString() : null;
}

See Also

AutoCount Accounting Account API
AR AP
Transactions Version Transactions Version
AR Debtor (Customer) 1.8, 1.9
2.0		 AP Creditor (Supplier) 1.8, 1.9
2.0
AR Invoice 1.8, 1.9
2.0		 AP Invoice 1.8, 1.9
2.0
AR Received Payment 1.8, 1.9
2.0		 AP Payment 1.8, 1.9
2.0
AR Debit Note 1.8, 1.9
2.0		 AP Debit Note 1.8, 1.9
2.0
AR Credit Note 1.8, 1.9
2.0		 AP Credit Note 1.8, 1.9
2.0
AR Refund 1.8, 1.9
2.0		 AP Refund 1.8, 1.9
2.0
AR Deposit 1.8, 1.9
2.0		 AP Deposit 1.8, 1.9
2.0
AR Deposit - Create New or Update
with Refund & Forfeit		 1.8, 1.9
2.0
A/R and A/P Contra Entry 1.8, 1.9
2.0

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