AR Invoice

Technical Specification

1. AccNo (Sales A/C) cannot be empty or null.
2. AccNo (Sales A/C) cannot be Debtor or Creditor Account No.
3. NetTotal cannot be in negative value.
4. NetTotal is the sum of amount & GST from details, this field is ReadOnly.
5. Total GST is the sum of GST & GST Adjustment from details, this field is ReadOnly.
6. Do not set empty string to ProjNo and DeptNo, when it is empty, set to DBNull.Value.

References of AutoCount Accounting version 1.8, 1.9

BCE.AutoCount.dll
BCE.AutoCount.CommonAccounting.dll
BCE.AutoCount.MainEntry.dll
BCE.Utils.dll
BCE.Utils.UI.dll
BCE.AutoCount.ARAP.dll

Sample with data model

Create new AR Invoice

public void NewARInvoiceEntry(BCE.Data.DBSetting dbSetting, ARInvoiceSource source)
{
    string userID = BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID;
    BCE.AutoCount.ARAP.ARInvoice.ARInvoiceDataAccess cmd =
        BCE.AutoCount.ARAP.ARInvoice.ARInvoiceDataAccess.Create(dbSetting);

    BCE.AutoCount.ARAP.ARInvoice.ARInvoiceEntity doc = cmd.NewARInvoice();
    BCE.AutoCount.ARAP.ARInvoice.ARInvoiceDTLEntity dtl = null;

    doc.DebtorCode = source.CustomerCode;
    doc.Description = source.Description;
    doc.CurrencyRate = source.CurrencyRate;
    doc.DocNo = source.Document;
    doc.DocDate = source.Date;
    doc.SalesAgent = source.SalesPerson;
    doc.JournalType = source.JournalType;

    //Set whether to apply rounding method of either by Document or by Each Line,
    //this may affect different result in GST Calculation due to decimal point rounding.
    doc.RoundingMethod = source.RoundMethod;

    //Document Level Inclusive Tax
    doc.InclusiveTax = source.Inclusive;

    foreach (ARInvoiceDetail ivDtl in source.Details)
    {
        dtl = doc.NewDetail();

        dtl.AccNo = ivDtl.Account;
        dtl.Description = ivDtl.Description;
        dtl.ProjNo = ivDtl.Project;
        dtl.DeptNo = ivDtl.Department;
        dtl.TaxType = ivDtl.GSTCode;
        dtl.Amount = ivDtl.Amount ?? 0;
        dtl.TaxAdjustment = ivDtl.GSTAdjustment;
    }

    try
    {
        cmd.SaveARInvoice(doc, userID);
        //log success
        //AutoCount.AppMessage.ShowMessage(string.Format("{0} is created.", doc.DocNo));
    }
    catch (BCE.Application.AppException ex)
    {
        //log ex.Message
        //AutoCount.AppMessage.ShowMessage(ex.Message);
    }
}

Classes of Source

public class ARInvoiceSource
{
    public string CustomerCode { get; set; }
    public string Description { get; set; }
    public decimal CurrencyRate { get; set; } = 1;
    public string Document { get; set; }
    public DateTime Date { get; set; }
    public string SalesPerson { get; set; }
    public string JournalType { get; set; } = "SALES";
    public BCE.AutoCount.Document.DocumentRoundingMethod RoundMethod { get; set; } = 
        BCE.AutoCount.Document.DocumentRoundingMethod.LineByLine_Ver2;
    public bool Inclusive { get; set; } = false;
    public List<ARInvoiceDetail> Details { get; set; } = new List<ARInvoiceDetail>();
}

public class ARInvoiceDetail
{
    public string Account { get; set; }
    public string Description { get; set; }
    public string Project { get; set; }
    public string Department { get; set; }
    public decimal? Amount { get; set; }
    public string GSTCode { get; set; }
    public decimal GSTAdjustment { get; set; }
}

Implementation

public void MainEntry(BCE.Data.DBSetting dbSetting)
{
    ARInvoiceSource newDoc = new ARInvoiceSource()
    {
        CustomerCode = "300-A001",
        Description = "SALES GENERATED",
        Document = "<<New>>",
        Date = new DateTime(2017, 11, 27),
        Inclusive = true
    };

    newDoc.Details.Add(new ARInvoiceDetail(){ Account = "500-0000", Description = "APPLE IPHONE X", Amount = 5000, GSTCode = "SR-S" });
    newDoc.Details.Add(new ARInvoiceDetail(){ Account = "520-0000", Description = "Discount 10%",   Amount = -500, GSTCode = "SR-S" });
    //No error while the Account is empty, because the amount is zero;
    //Hence no posting to account is required.
    newDoc.Details.Add(new ARInvoiceDetail(){                       Description = "GIFT",           Amount = 0,    GSTCode = "SR-S" });
    newDoc.Details.Add(new ARInvoiceDetail(){ Account = "500-0000", Description = "FREE Screen Protector",         GSTCode = "SR-S" });

    NewARInvoiceEntry(dbSetting, newDoc);
}

See Also

AutoCount Accounting Account API
AR		AP
Transactions	Version	Transactions	Version
AR Debtor (Customer)	1.8, 1.9 2.0	AP Creditor (Supplier)	1.8, 1.9 2.0
AR Invoice	1.8, 1.9 2.0	AP Invoice	1.8, 1.9 2.0
AR Received Payment	1.8, 1.9 2.0	AP Payment	1.8, 1.9 2.0
AR Debit Note	1.8, 1.9 2.0	AP Debit Note	1.8, 1.9 2.0
AR Credit Note	1.8, 1.9 2.0	AP Credit Note	1.8, 1.9 2.0
AR Refund	1.8, 1.9 2.0	AP Refund	1.8, 1.9 2.0
AR Deposit	1.8, 1.9 2.0	AP Deposit	1.8, 1.9 2.0
AR Deposit - Create New or Update with Refund & Forfeit	1.8, 1.9 2.0
A/R and A/P Contra Entry	1.8, 1.9 2.0

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