AR Received Payment
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Resources For AutoCount Software Developers
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Rules in AR Payment
- Payment Knockoff Date must be greater than the Payment Date.
- Payment net total must be greater than 0.
- Payment net total must be the sum of Payment Amount in Payment Detail
- Total of knockoff Amount must not exceed the sum of Payment Amount.
- Payment Method is created in General Maintenance | Payment Method Maintenance.
Assemblies in AutoCount Accounting version 1.8
BCE.AutoCount.dll BCE.AutoCount.CommonAccounting.dll BCE.AutoCount.MainEntry.dll BCE.Utils.dll BCE.Utils.UI.dll BCE.AutoCount.ARAP.dll
AR Payment API Usage
New
public void NewARPayment(BCE.Data.DBSetting dbSetting)
{
BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess cmd = BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess.Create(dbSetting);
BCE.AutoCount.ARAP.ARPayment.ARPaymentEntity doc = cmd.NewARPayment();
//If you want to set your own Payment Voucher number, uncomment the next line, otherwise, the system will use running number.
//doc.DocNo = “RC-0001″;
doc.DebtorCode = "300-A001";
// Add one payment detail
BCE.AutoCount.ARAP.ARPayment.ARPaymentDTLEntity paymentDetail = doc.NewDetail();
paymentDetail.PaymentMethod = "CASH";
paymentDetail.PaymentAmt = 100;
paymentDetail.ChequeNo = "MBB 123456";
//Knockoff Invoice
doc.KnockOff(BCE.AutoCount.Document.DocumentType.ARInvoice, "IV-0001", 100);
cmd.SaveARPayment(doc, BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID);
}
Edit
public void EditARPayment(BCE.Data.DBSetting dbSetting)
{
BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess cmd = BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess.Create(dbSetting);
BCE.AutoCount.ARAP.ARPayment.ARPaymentEntity doc = cmd.GetARPayment("RC-0001");
//If doc (arPayment) is null, doc (arPayment) does not exist in AR Payment;
//Then exit this function
if (doc == null)
return;
doc.ClearDetails();
BCE.AutoCount.ARAP.ARPayment.ARPaymentDTLEntity paymentDetail = doc.NewDetail();
paymentDetail.PaymentMethod = "CARD";
paymentDetail.PaymentAmt = 600;
cmd.SaveARPayment(doc, BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID);
}
Delete
private void DeleteARPayment(BCE.Data.DBSetting dbSetting)
{
BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess cmd = BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess.Create(dbSetting);
cmd.DeleteARPayment("RC-0001", BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID);
}
Cancel
private void CancelARPayment(BCE.Data.DBSetting dbSetting)
{
BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess cmd = BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess.Create(dbSetting);
cmd.CancelARPayment("RC-0001", BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID);
}
Sample Code with Data Model for Testing
This sample code provides the example of creating new AR Payment with tested data.
Home currency only sample
Test Data Result Screenshot
Test Data
public void MainEntry(BCE.Data.DBSetting dbSetting)
{
ARPaymentSource source = new ARPaymentSource()
{
//Home Currency Debtor, payment with home currency
DebtorCode = "300-A001",
Description = "Payment Received",
DocumentDate = new DateTime(2017, 12, 20),
};
source.PaymentDetail.Add(new ARPaymentDetailSource()
{
PaymentMethod = "BANK",
ChequeNo = "CHQ00012",
PaymentAmount = 100,
BankCharge = 0.50M
});
//Document type is required for document knockoff
source.PaymentKnockoff.Add(new PaymentKnockoffSource()
{
DocType = PaymentKnockoffSource.ARInvoiceDocType, DocNo = "I-000002", Amount = 70
});
source.PaymentKnockoff.Add(new PaymentKnockoffSource()
{
DocType = PaymentKnockoffSource.ARInvoiceDocType, DocNo = "I-000003", Amount = 30
});
//Create New ARPayment in AutoCount Accounting
NewARPayment(source, dbSetting);
}
Foreign Customer and payment in customer currency
Test Data Result Screenshot
A payment of SGD100.00 knockoff 2 outstanding invoices, which both invoices currency rate is 3.2.
AutoCount Accounting auto generate Loss in foreign currency transaction.
This is because the currency rate when invoice was issued is 3.2, whereas the payment currency rate is 3.1.
Test Data
public void MainEntry(BCE.Data.DBSetting dbSetting)
{
ARPaymentSource source = new ARPaymentSource()
{
//Singapore customer, payment in Singapore Dollar
DebtorCode = "300-S001",
Description = "Payment Received - Test Data",
DocumentDate = new DateTime(2017, 12, 21),
//If Payment Currency is same as Debtor Currency,
//"PaymentCurrencyCode" can be excluded
PaymentCurrencyCode = "SGD",
PaymentToHomeCurrencyRate = 3.1M,
};
source.PaymentDetail.Add(new ARPaymentDetailSource()
{
PaymentMethod = "BANK",
ChequeNo = "SGB0009",
PaymentAmount = 100, //Currency in SGD
});
//Document type is required for document knockoff
source.PaymentKnockoff.Add(new PaymentKnockoffSource()
{
DocType = PaymentKnockoffSource.ARInvoiceDocType, DocNo = "I-000017", Amount = 70
});
source.PaymentKnockoff.Add(new PaymentKnockoffSource()
{
DocType = PaymentKnockoffSource.ARInvoiceDocType, DocNo = "I-000018", Amount = 30
});
NewARPayment(source, dbSetting);
}
Source Data Modal (Example for reference Only)
Source is the DataModel of your source data that is implemented to update data to AutoCount Accounting. The Source DataModal designed here is for reference only. You may either create your own data source modal, or read from your database and assign value to transaction/document of AutoCount Accounting without source data modal.
public class ARPaymentSource
{
public string DebtorCode { get; set; }
public string DocumentNo { get; set; }
public string ReceiptNo2 { get; set; }
public DateTime DocumentDate { get; set; } = DateTime.Today.Date;
public string Description { get; set; }
public string DepositMethod { get; set; }
//PaymentCurrencyCode will be the currency code of Debtor's Account.
//Need to define only when PaymentCurrencyCode is different from Debtor's Account Currency
public string PaymentCurrencyCode { get; set; }
//Require PaymentToHomeCurrencyRate,
//when PaymentCurrencyCode is in Foreign Currency
public decimal? PaymentToHomeCurrencyRate { get; set; }
//Require PaymentToDebtorCurrencyRate,
//when PaymentCurrencyCode is different from Debtor CurrencyCode
public decimal? PaymentToDebtorCurrencyRate { get; set; }
public string Project { get; set; }
public string Department { get; set; }
public List<ARPaymentDetailSource> PaymentDetail = new List<ARPaymentDetailSource>();
public List<PaymentKnockoffSource> PaymentKnockoff = new List<PaymentKnockoffSource>();
}
public class ARPaymentDetailSource
{
public string PaymentMethod { get; set; }
public string ChequeNo { get; set; }
public decimal PaymentAmount { get; set; }
public decimal? BankCharge { get; set; }
public string BankChargeTaxCode { get; set; }
public string BankChargeBillNoForGst { get; set; }
public string PaymentBy { get; set; }
//If this cheque is returned/bounced cheque
//Set the returned/bounced date. Otherwise it is null
public DateTime? ReturnChequeDate { get; set; }
}
public class PaymentKnockoffSource
{
//Document Type of ARPayment knockoff
public const string ARInvoiceDocType = BCE.AutoCount.Document.DocumentType.ARInvoice;
public const string ARDebitNoteDocType = BCE.AutoCount.Document.DocumentType.ARDN;
//Must assign with valid document type
//in this class, you may find both possible document type for ARPayment Knockoff
//(1) ARInvoiceDocType, and (2) ARDebitNoteDocType
public string DocType { get; set; }
//The DocNo must already exist in the respective document type
public string DocNo { get; set; }
//The amount to be used to knockoff invoice,
//the total must not be more than sum of Payment Amount
public decimal Amount { get; set; }
//When knockoff date is null,
//system will use Payment Date as knockoff date
public DateTime? Date { get; set; }
}
Create New ARPayment
public void NewARPayment(ARPaymentSource source, BCE.Data.DBSetting dbSetting)
{
//Get the login user id
string userID = BCE.AutoCount.Authentication.UserAuthentication.GetOrCreate(dbSetting).LoginUserID;
//Create command object of ARPayment
BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess cmd =
BCE.AutoCount.ARAP.ARPayment.ARPaymentDataAccess.Create(dbSetting);
//Create a new ARPayment transaction
BCE.AutoCount.ARAP.ARPayment.ARPaymentEntity doc = cmd.NewARPayment();
//Assign value to master table
doc.DebtorCode = source.DebtorCode;
doc.DocNo = source.DocumentNo ?? doc.DocNo;
doc.DocNo2 = source.ReceiptNo2 ?? doc.DocNo2;
doc.DocDate = source.DocumentDate;
doc.CurrencyCode = source.PaymentCurrencyCode ?? doc.CurrencyCode;
doc.ToHomeRate = source.PaymentToHomeCurrencyRate ?? doc.ToHomeRate;
doc.ToDebtorRate = source.PaymentToDebtorCurrencyRate ?? doc.ToDebtorRate;
doc.ProjNo = source.Project;
doc.DeptNo = source.Department;
//Loop and assign value to payment detail
source.PaymentDetail.ForEach(s => AddARPaymentDetail(s, doc.NewDetail));
//Knockoff document
foreach (PaymentKnockoffSource knockoff in source.PaymentKnockoff)
{
if (knockoff.Date.HasValue)
{
doc.KnockOff(knockoff.DocType, knockoff.DocNo, knockoff.Amount, knockoff.Date.Value);
}
else
{
//If Knockoff date is not defined, system will assign Payment Date to Knockoff Date
doc.KnockOff(knockoff.DocType, knockoff.DocNo, knockoff.Amount);
}
}
try
{
cmd.SaveARPayment(doc, userID);
//BCE.Application.AppMessage.ShowMessage(string.Format("{0} is created.", doc.DocNo));
}
catch (BCE.Application.AppException ex)
{
//BCE.Application.AppMessage.ShowMessage(ex.Message);
//log error
}
}
Add New AR Payment Detail
private void AddARPaymentDetail(ARPaymentDetailSource source, Func<BCE.AutoCount.ARAP.ARPayment.ARPaymentDTLEntity> addPaymentDetail)
{
BCE.AutoCount.ARAP.ARPayment.ARPaymentDTLEntity dtl = addPaymentDetail();
dtl.PaymentMethod = source.PaymentMethod;
dtl.ChequeNo = source.ChequeNo ?? dtl.ChequeNo;
dtl.PaymentAmt = source.PaymentAmount;
dtl.BankCharge = source.BankCharge ?? dtl.BankCharge;
dtl.BankChargeTaxType = source.BankChargeTaxCode ?? dtl.BankChargeTaxType;
dtl.BankChargeTaxRefNo = source.BankChargeBillNoForGst ?? dtl.BankChargeTaxRefNo;
dtl.PaymentBy = source.PaymentBy ?? source.PaymentBy;
if (source.ReturnChequeDate.HasValue)
{
dtl.IsRCHQ = true;
dtl.RCHQDate = source.ReturnChequeDate.Value;
}
}