Auto Count HRMS - User Guide for Increment

Auto Count HRMS - User Guide for Increment

Increment

Auto Count HRMS now has streamlined wages management for HR/Admins with an increment feature. Users can input the effective period, increment amount, and remarks. The new “current rate” column shows the updated wages rate.

There are 2 ways to maintain Increment for the employees. Individually or by Batch Edit

Method 1: Individual Increment

Steps : Payroll >Employee Maintenance >Edit > Employment Detail > Wages Info

   1. Basic Rate 
   2. Current rate: Basic Rate + Increment Amount = Current Rate.
      This column will display the updated wages rate, you may not edit this column.
   3. Add New: Add new record for the increment. 
      Please ensure to save after entering increment amount.
   4. Effective Period: Select the effective payroll period for the increment.
      Not allowed to select Months that has processed / done payroll closing.
   5. Increment Amount: Amount for increment, negative value is allowed. 
   6. Remark column
   7. Archived Record: Previously known as Employment History. 

The data in employment history will be moved to archived record for viewing purposes.

Method 2: Batch Edit

Steps : Payroll> Employee Maintenance > Batch Edit > Select: Increment

   1. Select Field: Select item “Increment” for batch edit. 
   2. Batch Action: Use this to update multiple employees with similar figures.
   3. Select Employee: Single or multi-select
   4. Employee: Default view shows employees code and name.
      Can be changed via column chooser. (Right click> Column Chooser)
   5. Basic Rate
   6. Current Rate: The current wages rate (Basic Rate + Previous Increment)
   7. Increment Amount: Amount for increment, negative value allowed. 
   8. Effective Period: Select the effective payroll period for the increment.
      Not allowed to select Months that has processed / done payroll closing.
   9. Remark column
   10. New Rate: Amount after increment.
       Current Rate + Increment amount = New Rate. 
   11. Save: Save the changes for the increment updates.

   1. Batch Action: Batch update for multiple employees by amount or percentage.
   2. Effective Period: Select the effective payroll period for the increment.
   3. Amount: For increment defined with an amount. eg. RM100.00
   4. Percentage: For increment defined with a percentage. eg 15.50%
   5. Increment Amount: Increment amount, up to 2 decimal places.
   6. Remark column 
   7. Apply: Apply changes to the selected employees.
   8. Save: Save the changes for the increment updates.

There are 2 ways to batch edit.

Scenario 1: You have 20 Employees who are all entitled to a RM 200 or 12.5% increment.

This can be done by using the Batch Action button, therefore requiring you to key in increment information only once.

   1. Check the affected employees name then Click Batch Action 
   2. Select the effective period for this increment
   3. Select Amount if it’s a fixed RM 200 increment
   4. Select Percentage if it’s a 12.5 % increment
   5. Enter the amount e.g. RM200 or 12.5 % 
   6. Remark for reference purposes
   7. To Apply the changes
   8. Click Save to save the increment updates

Scenario 2: You have 20 Employees but each of them is entitled to a different amount of increment based on their performance.

   1. Use the filter option to find the affected employees
   2. Key in the increment amount for the affected employees
   3. Select the effective period for the increment
   4. Enter a remark for reference purposes
   5. System will calculate and display the updated rates in the “New Rate” field

After updating the increment details, the system will take the current rate for processing the payroll.

Steps : Report > Employee Reports > Increment Report

Prepared by ChenOng 240807

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