Trial Balance Report

This is to view/print trial balance report.

Go to G/L > Trial Balance Report


Date: define the date as at..

Report Title: (first row) '#Company' means the company name as maintained at Company Profile; (second row) '#EndDate' means the Date you have defined at the top of this screen.

Report Format

Overall Trial Balance: normal trial balance to include all G/L accounts (including Debtor/Creditor Control accounts but not the personal accounts).

Debtors Balance: list of debtors and their outstanding balances

Creditors Balance: list of creditors and their outstanding balances

Formats available are as below:



Show Account No.: to show account number of each ledger account

Show Zero Balance: to include accounts with zero balance

Use 2nd Description: to show the 2nd row of account description instead of the first row

Show Multi Level Accounts: to show parent as well as sub-accounts, maximum level up to 20 levels (for G/L accounts) and 4 levels (for personal accounts)


Show amount in parent acc.: to show total amount in each parent account when Show Multi Level Accounts is on. If unchecked, an additional row will be inserted after the last sub-account to show the subtotal.


Do not show balance stock account: when this checked, it will not show the closing stock value.

Advanced Options...


Header: to show Page Number, Date & Time, and User ID on the report header

Number Style: option to round up to 10, 100, 1000, or 10000; option for format of negative amount; option to show decimal.

Text Styles: define separately the font and color for Column (column header), Normal (account no. and description), Number (amount), Title (report titles) and Total (total amount)

Paper: to set the width and height of printing paper. (e.g. 2159 unit = 215.9 mm)

Margin: to set the margin of left, right, top and bottom (e.g. 127 unit = 12.7 mm)

Column Width: to set the width of the columns of Number, Acc No, Percentage and Description (e.g. 230 unit = 23.0 mm)

Account Indentation: to set the indentation of sub-accounts

Row Height: to set the height of rows

Auto adjust column width and font size: to make auto adjustment according to paper size

Show Currency Symbol: to show the currency symbol

Reset: to use the default setting

OK: to save the setting

Cancel: to cancel changes and return to previous screen (same as pressing Esc button on your keyboard)

Click on Preview,


Click on the amount of any account, e.g. Sales

A Transaction Drill Down screen will be prompted, listing the transaction entries that contributed to this amount.

Double click on any of the entries will drill in to the source document.


Go to menu

  AutoCount Accounting 2.0 & 2.1

  AutoCount Accounting 1.8 / 1.9
  AutoCount Payroll
  AutoCount POS

  AutoCount On The Go
  AutoCount Accounting Plug-In Documentations