A/P Refund Entry

From AutoCount Resource Center

A/P Refund Entry

A/P Refund Entry happens when payment is received to knock off unapplied amount of earlier Payment and/or unapplied amount of Credit Note.

To Create New A/P Refund Entry

Go to A/P > A/P Refund Entry

Click on Create A New A/P Refund


Creditor: key in the first number/alphabet, OR click on the drop down arrow button, OR click on Search button to assign/select a creditor number.

Payment’s Currency: to make payment in different currency.

Description: this is called document description...will remember from most recently keyed in description.

Official Receipt No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Date: system date is automatically captured, you may click to change.

2nd Receipt No: These DocNo2 column will be posted to Cash Book Entry's 2nd Voucher No. (for your own reference)

Functional Buttons:


CFB1.png to be save in K.I.V folder to be use later.

CFB3.png to be save as recurrence. (Refer recurrence)

CFB4.png to add / insert a detail row. (Insert)

CFB5.png to insert a detail row before the highlighted row. (Ctrl + Insert)

CFB6.png to delete highlighted row. (Ctrl + Delete)

CFB7.pngCFB8.png to move the detail row up/down. (Alt + Shift + Up/Down)

CFB9.png to undo (Ctrl + Z)

CFB10.png to select all detail rows (Ctrl + Alt + A), so that it can be deleted or modified in one shot (using Range Set)

CFB11.png range set (F12)... a range setting windows will be prompted. This is usually used to apply changes to several/all selected detail rows.

APR3.png to copy an AP Refund which previously already save.

APR4.png to copy existing AP Refund to a new AP Refund.

Edit tab:


Copy Whole Document: To copy the whole document to clipboard.

Copy Selected Details: To copy some item details to clipboard. (press ctrl+ highlight the item to copy)

Paste Whole Document: To paste the whole document from the clipboard.

Paste Item Detail Only: To paste some item details from clipboard.

Undo: To undo (reverse one step) the header section.

Edit MRU Items: to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used

Show Returned Cheque Columns: To show the Is RCHQ and RCHQ Date column

View Posting Details: To view the account transaction posting.

Details Column

Payment Method: select a payment method. Right click on '+' sign to add a new row for multiple payment method.

Cheque No.: key in cheque number if any.

Payment Amount: key in the payment amount by this payment method.

Bank Charge: key in bank charge value if any.

Bank Charge Tax Code: to maintain bank charges tax code

Bank Charge Tax: the amount of GST for bank charges

Payment By: key in the mode of payment.

Is RCHQ: this used when a cheque payment made earlier is returned/bounced (use Edit mode).

RCHQ Date: define the date when the cheque is returned/bounced.

Amount: indicates the total payment amount of this entry.

Unapplied Amount: to show the payment amount that has yet to knock off. If there is any payment been saved with unapplied amount, message will be prompted when adding new Refund Entry, offering to open and use the previous unapplied amount.

Knock Off Payment/Credit Note section

Type: indicates the type of transaction; e.g. PP means payment voucher

Date: indicates date of document

No.: indicates document number

Unapplied Amount: indicates the original amount of the document before any knock off/refund

Outstanding: indicates the amount of the document that yet to Refund

Refund: the knock off amount. Click on this column header to automatically fill in the knock off amount.

Proceed New A/P Refund: when this is checked, a fresh screen will be ready for new entries upon Save; if unchecked will exit the transaction screen upon Save.

Click on Preview (or Save & Preview)



Print A/P Refund Listing




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