Sales: Data Entry By Past Records - What is it?

Question: What is Data Entry by Past Record?

Version: 1.8 / 1.9 / 2.0

Answer:

This function is available in all Sales and Purchase document. It is very useful and convenient to create a new document by referring to what was sold/purchased in the past to/from a particular customer/supplier.

For example, add a new invoice… at invoice transaction screen, click on Tools > Data Entry by Past Sales Records

Make sure to select debtor/creditor code before going to Data Entry by Past Sales/Purcahse Records.

A list of past sales records will be displayed, locate the desired items and key in Qty (quantity) value directly.

When unit price is modified, it will be displayed in red color.

The modified unit price will be used in data entry Windows.

The checkbox option (located at bottom-left) is changed from "Use modified unit price” to “Always use Unit Price from this Window”. If this box is checked, the system will always adopt Unit Price shown in this Windows.

Click on OK, the item will be copied to detail rows in Invoice.

By: P@2013, Michelle 171129, KM 171130, P171206

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