Cancel Purchase Order
Cancel Purchase Order
Cancel Purchase Order is used when we cancelled (entirely or partially) an earlier created Purchase Order (which is still outstanding).
Unlike deleting purchase order, this entry will keep the status of purchase order updated (thus more accurate in outstanding report) and it is traceable.
To Create New Cancel Purchase Order
Go to Purchase > Cancel Purchase Order
Click on Create A New Cancel P/O
You must transfer from existing Purchase Order (that are still outstanding)
Creditor: will be displayed automatically (as per transferred document)
To/Address: the info will be displayed according to selected creditor code.
Branch: specify the branch of this creditor (if any)
Cancel P/O No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.
Date: system date is automatically captured, you may click to change.
Credit Terms: the default credit terms of this creditor will be displayed.
Purchase Agent: assign a purchase agent (if any). The default Purchase Agent can be assigned in Creditor Maintenance.
Functional Buttons:
to be save in K.I.V folder to be use later.
to be save as template. (Refer Common Function in Transaction)
to delete highlighted row. (Ctrl + Delete)
to undo (Ctrl + Z)
to transfer purchase order to cancel purchase order.
Edit tab:
Undo Master: To undo (reverse one step) the header section.
Apply Address: To apply different debtor/ creditor address which you have maintain in the address maintenance.
Edit MRU Items: to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used
Calculate Discount on Unit Price: To calculate the discount based on unit price.
Rounding Method: There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).
Details Column
Item Code: click on '+' sign to add a new row and select an item; you may key in the first few number/letters of the item code/description and select from the lookup screen. Description: is called detail description... will capture the item description automatically (amendable)
Further Description: click to view/edit Further Description of this item. (the default content can be maintained at Stock Item Maintenance) UOM: the default unit of measurement will be captured;
Qty: key in the quantity.
Unit Price: the selling price will be captured (either Standard Selling Price or according to the setting in Tools > Options > Invoicing > Auto Price)
Discount: this is called column discount; you may key in the discount for any particular detail row. The discount could be a value (e.g. 5, 5.5, 10... ), a percentage (e.g. 5%, 5.5%, 10%), or a multi-level discount (e.g. 5+5.5, 5+5%, 5%+5%, 10%+5, 5%+5%+10, .... )
SubTotal: this is the line total (net)
GST Code: to show the GST code.
GST Rate: to show the rate of GST.
GST: to show the amount of GST.
Total (ex): to show the subtotal before tax.
Total (inc): to show the subtotal after tax.
Subtotal (ex): to show the net total amount before tax.
Proceed New Cancel P/O: when this is checked, a fresh screen will be ready for new document upon Save; if unchecked will exit the transaction screen upon Save.
Click on Save & Preview,
Print Cancel Purchase Order Listing
Click on the shortcut label of Cancel Purchase Order or go to Purchase > Cancel Purchase Order, click on Others menu...
Manage Template: Refer Common Function in Transaction.
Load Data Option: to specify the number of recent days when loading data instead of to load all data, so that the loading speed can be further improved. Refer Common Function in Transaction.
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