Cash Book Entry

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Cash Book Entry

This is used to record cash transaction entries. E.g. cash receipts and cash payments.

Go to G/L > Cash Book Entry

Click on Create A New Cash Transaction


CB1(1).png


New Receipt Voucher: for payment received from someone other than A/R.

New A/R Payment: refer to A/R Receive Payment

New A/R Refund: refer to A/R Refund Entry

New A/R Deposit: refer to A/R Deposit Entry

New Payment Voucher: for payment paid to someone other than A/P

New A/P Payment: refer to A/P Payment

New A/P Refund: refer to A/P Refund Entry

New A/P Deposit: refer to A/P Deposit Entry


New Receipt Voucher

Go to G/L > Cash Book Entry

Click on Create A New Cash Transaction

Click on New Receipt Voucher


CB2.png


Received From: key in the name of the person who paid you.

Voucher No: <<New>> means follow auto-running numbering (according to Payment Method setting). and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Date: system date is automatically captured, you may click to change.

2nd Voucher No.: key in the number of related voucher (if any).


Functional Buttons:


CB3.png


CFB1.png to be save in K.I.V folder to be use later.


CFB2.png to be save as template. (Refer Template)


CFB3.png to be save as recurrence. (Refer recurrence)


CFB4.png to add / insert a detail row. (Insert)


CFB5.png to insert a detail row before the highlighted row. (Ctrl + Insert)


CFB6.png to delete highlighted row. (Ctrl + Delete)


CFB7.pngCFB8.png to move the detail row up/down. (Alt + Shift + Up/Down)


CFB9.png to undo (Ctrl + Z)


CFB10.png to select all detail rows (Ctrl + Alt + A), so that it can be deleted or modified in one shot (using Range Set)


CFB11.png range set (F12)... a range setting windows will be prompted. This is usually used to apply changes to several/all selected detail rows.


CFB18.png to set the GST date of the document.


CB4(1).png to copy an existing cash book entry which previously already save.


CB5.png to copy existing cash book entry to a new a cash book entry.


CB6.png to copy existing cash book entry to a new payment voucher..


CB7.png to copy existing cash book entry to a new receipt voucher.


Edit tab:


CB8.png


Copy Whole Document: To copy the whole document to clipboard.

Copy Selected Details: To copy some item details to clipboard. (press ctrl+ highlight the item to copy)

Paste Whole Document: To paste the whole document from the clipboard.

Paste Item Detail Only: To paste some item details from clipboard.

Undo Master: To undo (reverse one step) the header section.

Edit MRU Items: to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used

Post Detail Description to G/L: to adopt the Description of the detail entry when post to G/L account. If unchecked, will adopt the content of Receive From as description.

Rounding Method: There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).

Show Returned Cheque Columns: To show the Is RCHQ and RCHQ Date column

View Posting Details: To view the account transaction posting.

Show Tax Summary: To show the summary of the tax.


Details Column


Payment Method: select the payment method; the cash/bank account this payment method belonged to will be debited. Sometimes it may involve more than one payment methods.

Cheque No: key in cheque number if any.

Payment Amount: the amount of payment made with this payment method.

Bank Charge: key in bank charge value if any.

Bank Charge Tax Code: to maintain bank charges tax code

Bank Charge Tax: the amount of GST for bank charges

Payment By: key in the mode of payment.

Is RCHQ: this used when a cheque payment made earlier is returned/bounced (use Edit mode).

RCHQ Date: define the date when the cheque is returned/bounced.


Acc. No.: select the related G/L accounts; you may key in the first few number/letters of the account number/description and select from the lookup screen. Click on '+' sign to add a new row.

Account Desc.: the description of the G/L account (auto-displayed upon selection of Acc. No.).

Description: the description of this entry.

Amount: since this is a payment received, any positive amount here will be credited, and negative amount will be debited.

GST Code: to show the GST code.

GST Rate: to show the rate of GST.

GST: to show the amount of GST.

Total (ex): to show the subtotal before tax.

Total (inc): to show the subtotal after tax.

GST Adjustment: to adjust the amount of GST


Click on Save & Preview,


CB9.png


Click on OK.


CB10(1).png


Proceed new Receipt Voucher: When this is checked, a fresh screen will be ready for new entries upon Save; if unchecked will exit the transaction screen upon Save.


New Payment Voucher

Go to G/L > Cash Book Entry

Click on Create A New Cash Transaction

Click on New Payment Voucher


CB11.png


Pay To: key in the name of the person who is receiving the payment.

Voucher No: <<New>> means follow auto-running numbering (according to Payment Method setting). and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Date: system date is automatically captured, you may click to change.

2nd Voucher No.: key in the number of related voucher (if any).


Functional Buttons:


CB12.png


CFB1.png to be save in K.I.V folder to be use later.


CFB2.png to be save as template. (Refer Template)


CFB3.png to be save as recurrence. (Refer recurrence)


CFB4.png to add / insert a detail row. (Insert)


CFB5.png to insert a detail row before the highlighted row. (Ctrl + Insert)


CFB6.png to delete highlighted row. (Ctrl + Delete)


CFB7.pngCFB8.png to move the detail row up/down. (Alt + Shift + Up/Down)


CFB9.png to undo (Ctrl + Z)


CFB10.png to select all detail rows (Ctrl + Alt + A), so that it can be deleted or modified in one shot (using Range Set)


CFB11.png range set (F12)... a range setting windows will be prompted. This is usually used to apply changes to several/all selected detail rows.


CB13.png to transfer from the imported goods document to claim for the input tax amount.


CFB18.png to set the GST date of the document.


CB4(1).png to copy an existing cash book entry which previously already save.


CB5.png to copy existing cash book entry to a new a cash book entry.


CB6.png to copy existing cash book entry to a new payment voucher.


CB7.png to copy existing cash book entry to a new receipt voucher.


Edit tab:


CB14.png


Copy Whole Document: To copy the whole document to clipboard.

Copy Selected Details: To copy some item details to clipboard. (press ctrl+ highlight the item to copy)

Paste Whole Document: To paste the whole document from the clipboard.

Paste Item Detail Only: To paste some item details from clipboard.

Undo Master: To undo (reverse one step) the header section.

Edit MRU Items: to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used

Post Detail Description to G/L: to adopt the Description of the detail entry when post to G/L account. If unchecked, will adopt the content of Payment To as description.

Rounding Method: There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).

Show Returned Cheque Columns: To show the Is RCHQ and RCHQ Date column

View Posting Details: To view the account transaction posting.

Show Tax Summary: To show the summary of the tax.


Details Column

Payment Method: select the payment method; the cash/bank account this payment method belonged to will be Credited. Sometimes it may involve more than one payment methods.

Cheque No: key in cheque number if any.

Payment Amount: the amount of payment made with this payment method.

Bank Charge: key in bank charge value if any.

Bank Charge Tax Code: to maintain bank charges tax code

Bank Charge Tax: the amount of GST for bank charges

Payment By: key in the mode of payment.

Is RCHQ: this used when a cheque payment made earlier is returned/bounced (use Edit mode).

RCHQ Date: define the date when the cheque is returned/bounced.


Acc. No.: select the related G/L accounts; you may key in the first few number/letters of the account number/description and select from the lookup screen. Click on '+' sign to add a new row.

Account Desc.: the description of the G/L account (auto-displayed upon selection of Acc. No.).

Description: the description of this entry. One fast way to fill in the same details for several rows is to use the button of Select All Details (Ctrl + Alt + A), then click on the button of Range Set (F12) to set the description and apply.

Amount: since this is a payment, any positive amount here will be debited, and negative amount will be Credited.

GST Code: to show the GST code.

GST Rate: to show the rate of GST

GST: to show the amount of GST.

Total (ex): to show the subtotal before tax.

Total (inc): to show the subtotal after tax.


Proceed new Payment Voucher: when this is checked, a fresh screen will be ready for new entries upon Save; if unchecked will exit the transaction screen.


Click on Save & Preview,


CB15.png


Select PV - Half Page

Click on OK.


CB16.png


Back to the listing screen of Cash Book Entry.


Print Cash Transaction Listing


CB17.png


CB18.png


CB19.png

Go to menu

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