Goods Return

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Goods Return

Goods Return is used when goods received from supplier (Goods Received Note is created) is fully or partially returned before Purchase Invoice is received.

This entry will keep the outstanding Goods Received Note updated (so that accurate invoice can later be issued), and it will update the stock level as well.


To Create New Goods Return

Go to Purchase > Goods Return

Click on Create A New Goods Return

You must transfer from existing Goods Received Note (that are still outstanding)


GR1.png


GR2.png


Creditor: will be displayed automatically (as per transferred document)

To/Address: the info will be displayed according to selected creditor code.

Branch: specify the branch of this creditor (if any)


Goods Return No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Date: system date is automatically captured, you may click to change.

Credit Terms: the default credit terms of this creditor will be displayed.

Purchase Agent: assign a purchase agent (if any). The default Purchase Agent can be assigned in Creditor Maintenance.


Functional Buttons:


GR3.png


CFB1.png to be save in K.I.V folder to be use later.


CFB2.png to be save as template. (Refer Common Function in Transaction)


CFB6.png to delete highlighted row. (Ctrl + Delete)


CFB9.png to undo (Ctrl + Z)


GR4.png to transfer goods receive note to goods return.


Edit tab:


GR5.png


Undo Master: To undo (reverse one step) the header section.

Apply Address: To apply different debtor/ creditor address which you have maintain in the address maintenance.

Edit MRU Items: to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used

Post to Stock?: If this is unchecked, the stock will be not be affected when issuing the document.

Calculate Discount on Unit Price: To calculate the discount based on unit price.

Rounding Method: There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).


Details Column


Item Code: click on '+' sign to add a new row and select an item; you may key in the first few number/letters of the item code/description and select from the lookup screen.

Description: this is called detail description... will capture the item description automatically (amendable)

Further Description: click to view/edit Further Description of this item. (the default content can be maintained at Stock Item Maintenance)

UOM: the default unit of measurement will be captured;

Qty: key in the quantity.

Unit Price: the selling price will be captured (either Standard Selling Price or according to the setting in Tools > Options > Invoicing > Auto Price)

Discount: this is called column discount; you may key in the discount for any particular detail row. The discount could be a value (e.g. 5, 5.5, 10... ), a percentage (e.g. 5%, 5.5%, 10%), or a multi-level discount (e.g. 5+5.5, 5+5%, 5%+5%, 10%+5, 5%+5%+10, .... )

SubTotal: this is the line total (net)

GST Code: to show the GST code.

GST Rate: to show the rate of GST.

GST: to show the amount of GST.

Total (ex): to show the subtotal before tax.

Total (inc): to show the subtotal after tax.

Subtotal (ex): to show the net total amount before tax.


Proceed new Goods Return: when this is checked, a fresh screen will be ready for new document upon Save; if unchecked will exit the transaction screen upon Save.


Click on Save & Preview,

GR6.png


GR7.png


Print Goods Return Listing


GR8.png


GR9.png


GR10.png


Click on the shortcut label of Goods Return or go to Purchase > Goods Return, click on Others menu...


GR11.png


Manage Template: Refer Common Function in Transaction.

Load Data Option: to specify the number of recent days when loading data instead of to load all data, so that the loading speed can be further improved. Refer Common Function in Transaction.

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