Trial Balance Report

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Trial Balance Report

This is to view/print trial balance report.


Go to G/L > Trial Balance Report

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Date: define the date as at..

Report Title: (first row) '#Company' means the company name as maintained at Company Profile; (second row) '#EndDate' means the Date you have defined at the top of this screen.


Report Format

Overall Trial Balance: normal trial balance to include all G/L accounts (including Debtor/Creditor Control accounts but not the personal accounts).

Debtors Balance: list of debtors and their outstanding balances

Creditors Balance: list of creditors and their outstanding balances


Formats available are as below:

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Options

Show Account No.: to show account number of each ledger account

Show Zero Balance: to include accounts with zero balance

Use 2nd Description: to show the 2nd row of account description instead of the first row

Show Multi Level Accounts: to show parent as well as sub-accounts, maximum level up to 20 levels (for G/L accounts) and 4 levels (for personal accounts)


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Show amount in parent acc.: to show total amount in each parent account when Show Multi Level Accounts is on. If unchecked, an additional row will be inserted after the last sub-account to show the subtotal.


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Do not show balance stock account: when this checked, it will not show the closing stock value.


Advanced Options...


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Header: to show Page Number, Date & Time, and User ID on the report header

Number Style: option to round up to 10, 100, 1000, or 10000; option for format of negative amount; option to show decimal.

Text Styles: define separately the font and color for Column (column header), Normal (account no. and description), Number (amount), Title (report titles) and Total (total amount)

Paper: to set the width and height of printing paper. (e.g. 2159 unit = 215.9 mm)

Margin: to set the margin of left, right, top and bottom (e.g. 127 unit = 12.7 mm)

Column Width: to set the width of the columns of Number, Acc No, Percentage and Description (e.g. 230 unit = 23.0 mm)

Account Indentation: to set the indentation of sub-accounts

Row Height: to set the height of rows

Auto adjust column width and font size: to make auto adjustment according to paper size

Show Currency Symbol: to show the currency symbol

Reset: to use the default setting

OK: to save the setting

Cancel: to cancel changes and return to previous screen (same as pressing Esc button on your keyboard)


Click on Preview,

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Click on the amount of any account, e.g. Sales

A Transaction Drill Down screen will be prompted, listing the transaction entries that contributed to this amount.

Double click on any of the entries will drill in to the source document.


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Go to menu

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