Purchase Return

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Purchase Return

This is to create, edit or print Purchase Return.

Purchase Return is used when there was a goods return (involved physical stock movement) or change in item price, otherwise (if it involves only a change in total amount) use A/P Credit Note instead.

Purchase Return must transfer from Purchase Invoice.


To Create New Purchase Return

Go to Purchase > Purchase Return

Click on Create A New Purchase Return


PRR1.png


PRR2.png


Creditor: key in the first number/alphabet, OR click on the drop down arrow button, OR click on Search button to assign/select a creditor number.

To/Address: the info will be displayed according to selected creditor code.

Branch: specify the branch of this creditor (if any)


P/R No: <<New>> means to follow auto-running numbering (maintained at Document Numbering Format Maintenance), and the next possible number is displayed at the top bar of the window. You may click on it to key in any number you like.

Supplier C/N No.: key in supplier Credit Note number.

Supplier Invoice No.: key in supplier Invoice number.

Date: system date is automatically captured, you may click to change.

Credit Terms: the default credit terms of this creditor will be displayed.

Purchase Agent: assign a purchase agent (if any). The default Purchase Agent can be assigned in Creditor Maintenance.


Functional Buttons:


PRR3.png


CFB1.png to be save in K.I.V folder to be use later.


CFB2.png to be save as template. (Refer Common Function in Transaction)


CFB3.png to be save as recurrence. (Refer Recurrence)


CFB4.png to add / insert a detail row. (Insert)


CFB5.png to insert a detail row before the highlighted row. (Ctrl + Insert)


CFB6.png to delete highlighted row. (Ctrl + Delete)


CFB7.pngCFB8.png to move the detail row up/down. (Alt + Shift + Up/Down)


CFB9.png to undo (Ctrl + Z)


CFB10.png to select all detail rows (Ctrl + Alt + A), so that it can be deleted or modified in one shot (using Range Set)


CFB11.png range set (F12)... a range setting windows will be prompted. This is usually used to apply changes to several/all selected detail rows.


PRR14.png to set the original document date.


CFB18.png to set the GST date of the document.


CFB12.png to add a subtotal row, showing the subtotal amount.


CFB13.png to add a discount row, and for you to define the group discount by define the percentage % or Value.


CFB14.png to find item package item.


CFB15.png to prompt the item search screen (F9). Type a keyword, select search criteria, click on Search. From the search result, check the check-boxes to select items to be included into the document, then click on OK.


CFB16.png click on this button will display (at bottom section) instant information related to the highlighted item, such as Price History, Stock Balance ...


PRR4.png to copy a purchase return which previously already save.


PRR5.png to copy existing purchase return to a new purchase return.


PRR6.png to transfer purchase invoice to purchase return.


Edit tab:


PRR7.png


Copy Whole Document: To copy the whole document to clipboard.

Copy Selected Details: To copy some item details to clipboard. (press ctrl+ highlight the item to copy)

Copy as Spreadsheet: To copy the item details and paste into spreadsheet.

Paste Whole Document: To paste the whole document from the clipboard.

Paste Item Detail Only: To paste some item details from clipboard.

Undo Master: To undo (reverse one step) the header section.

Apply Address: To apply different debtor/ creditor address which you have maintain in the address maintenance.

Can Transfer: If this is unchecked, this document will not be allowed to transfer to others document.

Edit MRU Items: to edit /delete historical descriptions (which was keyed in previously). MRU = Most Recently Used

Post To GL?: If this is unchecked, AR invoice will not be posted automatically (related to G/L). You can go to others --> post to G/L to post it manually later.

Post to Stock?: If this is unchecked, the stock will be not be affected when issuing the document.

Calculate Discount on Unit Price: To calculate the discount based on unit price.

Rounding Method: There are 2 options for rounding, whole document rounding (ver3) and line by line rounding (ver 2).

Refresh Account No: This is to refresh the account no to the default account.

Data Entry by Past Purchase Records:. This is used to create a new document by referring to what were purchased in the past from a particular supplier. See also Data Entry By Past Records.

Show Tax Summary: To show the summary of the tax.


Details Column

Item Code: click on '+' sign to add a new row and select an item; you may key in the first few number/letters of the item code/description and select from the lookup screen.

Description: this is called detail description... will capture the item description automatically (amendable)

Further Description: click to view/edit Further Description of this item. (the default content can be maintained at Stock Item Maintenance)

UOM: the default unit of measurement will be captured;

Qty: key in the quantity.

Unit Price: the selling price will be captured (either Standard Selling Price or according to the setting in Tools > Options > Invoicing > Auto Price)

Discount: this is called column discount; you may key in the discount for any particular detail row. The discount could be a value (e.g. 5, 5.5, 10... ), a percentage (e.g. 5%, 5.5%, 10%), or a multi-level discount (e.g. 5+5.5, 5+5%, 5%+5%, 10%+5, 5%+5%+10, .... )

SubTotal: this is the line total (net)

GST Code: to show the GST code.

GST Rate: to show the rate of GST

GST: to show the amount of GST.

Total (ex): to show the subtotal before tax.

Total (inc): to show the subtotal after tax.

Subtotal (ex): to show the net total amount before tax.


Proceed new invoice: when this is checked, a fresh screen will be ready for new document upon Save; if unchecked will exit the transaction screen upon Save.


Click on Save & Preview,

PRR8.png


PRR9(9).png


Print Purchase Return Listing


PRR10.png


PRR11.png


PRR12.png


Click on the shortcut label of Purchase Return or go to Purchase > Purchase Return, click on Others menu...


PRR13.png


Manage Template: Refer Common Function in Transaction.

Manage Recurrence: Refer Recurrence.

Load Data Option: to specify the number of recent days when loading data instead of to load all data, so that the loading speed can be further improved. Refer Common Function in Transaction.

Post To G/L: to manually post the entries to G/L

Go to menu

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